Email for Reschedule Interview
In today’s fast-paced business world, rescheduling interviews due to unforeseen circumstances is not uncommon. Whether it’s a personal emergency, a prior commitment, or a scheduling conflict, it’s essential to communicate this effectively through an email. This article will guide you on how to draft a professional and respectful email for rescheduling an interview.
First and foremost, it’s crucial to send the rescheduling email as soon as you become aware of the change. This ensures that the hiring manager or interviewer has ample time to adjust their schedule. Here’s a step-by-step guide to crafting the perfect email for rescheduling an interview:
1. Subject Line: Start with a clear and concise subject line that indicates the purpose of your email. For example, “Request to Reschedule Interview for [Your Name] on [Original Date].”
2. Salutation: Begin the email with a formal salutation, such as “Dear [Interviewer’s Name],”
3. Opening Paragraph: Express your gratitude for the opportunity to interview and mention the original date and time. For instance, “I hope this email finds you well. I am writing to request a rescheduling of my interview for the position of [Position Name], originally scheduled for [Original Date and Time].”
4. Reason for Rescheduling: Briefly explain the reason for the rescheduling. Be honest and concise. For example, “Unfortunately, due to [reason for rescheduling], I am unable to attend the interview on the scheduled date.”
5. Suggested New Date and Time: Propose a new date and time that works for you. Make sure to provide multiple options to accommodate the interviewer’s schedule. For example, “I am available for an interview on the following dates and times: [List of available dates and times]. Please let me know which option works best for you.”
6. Express Gratitude: Thank the interviewer for their understanding and flexibility. For example, “I appreciate your understanding and flexibility in this matter.”
7. Closing Paragraph: Conclude the email by reiterating your enthusiasm for the position and expressing your willingness to reschedule. For instance, “I am very excited about the opportunity to join your team and am committed to making this interview work. Thank you once again for considering my request.”
8. Formal Closing: End the email with a formal closing, such as “Sincerely,” or “Best regards,” followed by your name.
Here’s an example of what the email might look like:
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Subject: Request to Reschedule Interview for [Your Name] on [Original Date]
Dear [Interviewer’s Name],
I hope this email finds you well. I am writing to request a rescheduling of my interview for the position of [Position Name], originally scheduled for [Original Date and Time].
Unfortunately, due to [reason for rescheduling], I am unable to attend the interview on the scheduled date. I am available for an interview on the following dates and times: [List of available dates and times]. Please let me know which option works best for you.
I appreciate your understanding and flexibility in this matter. I am very excited about the opportunity to join your team and am committed to making this interview work. Thank you once again for considering my request.
Sincerely,
[Your Name]
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By following these guidelines, you can effectively communicate your need to reschedule an interview and maintain a positive relationship with the hiring manager or interviewer.
