How to Send Interview Follow Up Email: A Guide to Ensuring Your Application Stands Out
Sending a follow-up email after an interview is a crucial step in the job application process. It demonstrates your interest in the position, your professionalism, and your commitment to the company. In this article, we will provide you with a comprehensive guide on how to send an interview follow-up email that will leave a lasting impression on the hiring manager.
1. Timing is Key
The first rule of sending a follow-up email is timing. It’s essential to send it within 24 to 48 hours after the interview. This shows that you are prompt and interested in the position. Waiting too long may make you seem uninterested or unorganized.
2. Keep It Brief and to the Point
Your follow-up email should be concise and to the point. Avoid lengthy messages as they can be overwhelming and may not be read in full. Aim for a brief, one-paragraph email that touches on the following points:
– Express your gratitude for the opportunity to interview.
– Reiterate your interest in the position and the company.
– Mention a specific aspect of the interview or the company that resonated with you.
– Include any additional information or questions you may have.
3. Personalize Your Email
Personalizing your follow-up email is crucial to make it stand out. Address the email to the specific person who interviewed you, and mention their name in the greeting. This shows that you have taken the time to remember their name and makes the email more personal.
4. Be Professional
Maintain a professional tone throughout your follow-up email. Avoid using slang, emojis, or overly casual language. Your email should reflect your professional image and demonstrate your ability to communicate effectively in a professional setting.
5. Proofread Your Email
Before sending your follow-up email, make sure to proofread it for any spelling or grammatical errors. A well-written email can make a significant difference in how you are perceived by the hiring manager.
6. Attach Your Resume (If Necessary)
If you mentioned during the interview that you would send additional information or if the hiring manager requested it, attach your resume to the email. This reinforces your interest in the position and provides the hiring manager with a quick reference to your qualifications.
7. Follow Up on Any Additional Requests
If the hiring manager asked you to provide additional information or samples of your work, follow up on these requests promptly. This shows that you are attentive and proactive in the application process.
8. Send a Thank-You Email After the Decision
Once the hiring manager has made a decision on the position, send a thank-you email. Whether you are offered the job or not, expressing your gratitude for the opportunity is always a good practice.
In conclusion, sending a follow-up email after an interview is an essential step in securing a job offer. By following these guidelines on how to send an interview follow-up email, you can increase your chances of standing out and landing the job you desire. Remember to be prompt, personalized, professional, and proactive in your communication.
